Producteev Alternatives

for Cloud Productivity Management

Joseph Gildred

30 March 2017

Playing phone tag, chasing emails and holding project status meetings are quickly becoming yesterday’s problems thanks to powerful cloud productivity tools. One of the most popular such tools is Producteev Pro, which lets you quickly create project task lists, assign them to collaborators and monitor progress.

While Producteev Pro is a great choice, particularly for businesses, it certainly isn’t alone in the productivity management niche. In fact, this space is flush with tremendous choices. During this roundup, we’ll take a look at five viable Producteev alternatives that might be better suited for your needs.

Cloud Productivity Management Explained

Cloud Productivity Management tools leverage the cloud to create more efficient collaborative relationships. Common features include the ability to create projects and set up tasks within each project. These items can then be shared with others or even assigned to them for completion. Browser-based access and mobile apps help facilitate remote work relationships, too.

In a nutshell, these tools let you micromanage projects without actually seeming like you’re micromanaging them. The net result is that you and your teammates can focus more on producing compelling work product rather than figuring out who is doing what and what’s been done. It’s also worth mentioning, that such tools like Trello, work better and cost you less, if all you need is just to manage tasks inside a team without productivity measuring.

What is Producteev?

Producteev is a cloud task management tool aimed getting work done and streamlining project collaboration. Its particularly suited to businesses, but anyone can use it. That said, there are some productivity tasks Producteev isn’t great for, like organizing notes. For that, be sure and check out our Evernote Alternatives article.

We’ll be looking at five different Producteev Alternatives during this roundup. Some are direct competitors, while others are more suited to personal productivity rather than teamwork. The list includes: TrakingTime, Toodledo, Easynote, Todo Cloud and Todooist.

Why do we choose PRO plan for price comparison?

In putting together our roundup, we based our comparisons on the Productive Pro plan, which offers business features designed to appeal to enterprises. These include personalized and priority support and interface customization (i.e., colors, logos).

As such, we’ll mostly be comparing business analogs to Producteev Pro in this roundup. Two of our selections, Toodledo and EasyNote, are actually more designed for personal productivity management. We added them just in case you’re looking for something more insular.

Producteev Alternatives Reviewed

Producteev Alternatives

Create unlimited tasks and subtasks with unlimited collaborators.


Control collaborations with due dates, prioritization, labels and privacy features.


Work remotely using apps for the web, Mac, iOS and Android.


Producteev “PRO” plan

TrackingTime Cloud Productivity Management

Track time worked on projects by individuals on your team in real time.


Manage unlimited projects with unlimited tasks attached.


Use desktop and mobile apps or a Chrome extension to track work easily.


TrackingTime PRO “By the Hour”

Toodledo Cloud Productivity Tool

Create notes, outlines and lists, track habits and schedule your time.


Share lists with others and assign tasks to them for completion.


Work remotely with 10GB of cloud storage from your phone or browser.


Toodledo Gold

Easynote Cloud Productivity Tool

Create searchable notes and lists on the fly on your Android phone.


Set task reminders and add sticky notes to your phone screen.


Share notes with others via text, email, Facebook and Twitter.



Smartsheet Cloud Project Management

Budget-friendly productivity and collaboration tool for tracking tasks.


Assign due dates and priorities to tasks and comment on them.


Collaborate remotely with cloud-powered web and mobile apps.

$3.99/month per user

Todo Cloud Business

Todoist Cloud Productivity Management

Create project task lists with due dates, priority labels, attachments and comments.


Collaborate on projects remotely with browser, email and apps.


Monitor project completion with simple reporting tools.


Todoist Business

Producteev Alternatives: Producteev vs TrackingTime

Producteev vs TrackingTime

While Producteev focuses solely on task assignment tracking, TrakingTime is foremost an advanced time management tool. The cloud tool’s goal is to help you see how your team allocates their workday hours. The tool can also be used to track how many hours your business works for various clients. All of this happens in real time.

While task assignment might not be its raison e’tre, though, TrakingTime does include features to create projects and assign tasks and subtasks to your workforce. Like Producteev Pro, TrakingTime Pro supports unlimited project and task creation.

TrakingTime Pro can be billed at $4.99 per user per month or you can opt for a “by the hour” plan. The second option starts at $24.99 monthly and lets you add unlimited users. However, you can only track up to 500 hours per month. There are several price tiers beyond that with more hours. The closest cost-analog to Producteev is $98 for 2000 hours.

The user experience centers around a colorful drag-and-drop calendar that rivals Producteev in terms of ease of use, though it doesn’t offer the same level of customization (priorities, labels, etc).

Like Producteev, TrakingTime also supports remote productivity management thanks to cloud-powered applications. Desktop tools are available for Windows, Mac and Linux, and mobile apps come in iPhone and Android flavors.

One of our favorite features of TrakingTime Pro is its Chrome extension, which lets you track work time from inside other cloud productivity apps. Integration options include Google Docs,, GitHub, Outlook, Slack, Trello and ZenDesk.

Other features you need to know about include the ability to generate custom task and timesheet reports, plus export data to a CSV file for database upload.

Producteev vs Toodledo

Producteev vs Toodledo

If you’re looking for a more personal productivity tool than Producteev, Toodledo deserves a look. Rather than focus on business users, Toodledo is mostly designed for everyday people looking to organize their life.

Toodledo provides a cloud workspace to take notes, build project outlines, track your daily habits, and, yes, create lists. These can be shopping lists, chore lists, book-reading lists or work tasks you need to get done. Think of Toodledo as a springboard to make your life more productive.

That’s not to say you can’t use Toodledo to collaborate with others, though. You can invite friends, family and coworkers to view and edit your lists. You can also create and assign tasks to collaborators, who then get notified in their own Toodledo portal. You can also create shared workspaces in your own account, inviting others to edit and comment on your task lists.

The tool is beyond user friendly. Toodledo’s straightforward web app lets you track time, create repeating tasks, view everything in a calendar and set reminders that can even be location-based. If you’re on the go, handy Android and iOS apps let access everything remotely.

Everything you do in Toodledo is stored in the cloud. How much space you have there is really the only limiting factor when it comes to how many notes and lists you can create. The most popular plan, Toodledo Gold, allots you with 10GB of cloud storage for just $29.99 per year. You can also upgrade to a 50GB plan for $89.99 per year.

On the face of it, that might seem like a much cheaper route than Producteev Pro, and if you’re working alone or with just a handful of collaborators, it probably is. However, without a dedicated unlimited user plan, Toodledo probably isn’t a cost-effective solution for businesses.

Producteev vs Easynote

Producteev vs Easynote

EasyNote by PerfectionHolic Apps stands as an interesting yet limited alternative to Producteev. First, let’s be clear up front: this tool only works on Android. It also stores data on your phone, not the cloud. That said, it’s one of the most highly lauded productivity apps available in the Google Store and one that might suit your needs better than Producteev if you’re not looking for complexity.

As you probably gathered from its name, EasyNote is a note-taking tool. The goal of the app is to let you create notes quickly and sort through them just as easily later on with color coding, tags and search. It also has a widget that will let you plaster your homescreen with sticky-note reminders.

We like the tool for creating on-the-fly notes of our more brilliant ideas, in addition to putting together to-do lists for work, shopping and leisure. A calendar feature also lets you schedule your day and attach notifications to individual task elements.

Collaboration capabilities are sparse with EasyNote, though you can share notes with others via email, text and social media. That and the fact that it isn’t a cloud tool likely means you’re not going to be using EasyNote to streamline productivity in the workplace. But given that the app is completely free, it’s still a good way to get things done.

Producteev vs Todo Cloud

Producteev vs Todo Cloud

Todo Cloud competes with Producteev as a more budget-friendly cloud productivity management tool. Produced by Appigo, price plans are available for both individual users and businesses.

Todo Cloud Business comes at a very reasonable price tag of just $3.99 per month. Sign up for a year and you get two months free. However, before you get too excited: in order to share content with others, they’ll need a Todo Cloud account, too.

Given that Producteev Pro costs $99.99 per month for unlimited users, at the $3.99 monthly price, Todo Cloud stops becoming more cost effective than Producteev once you hit 25 users. So, value will really come down to how many people you’re collaborating with.

In terms of features, the two services are comparable.

Within the Todo Cloud web app, you can create unlimited projects and unlimited tasks and checklists for those projects. Tasks can be assigned to others, given due dates and priority levels, and commented on. Usability features include the ability to create recurring tasks and the ability to filter task lists based on assignee, priority, dates and other tags.

Outside of using the friendly web interface, you can access Todo Cloud from apps for MacOS, iOS and Android. There’s also an Apple Watch app. Todo Cloud can also integrate with Dropbox and iCloud.

Producteev vs Todoist

Producteev vs Todoist

Todoist ranks as one of the most well-known project and task management tools available today, and has millions of active users. One of its most compelling features is its minimalist design, which lets you focus on tasks at hand without distraction.

The tool also sports a broader range of platform support than any other cloud productivity app that comes to mind, including Producteev Pro. Of course, that includes web access and mobile apps for iOS and Android. But Todoist also has extensions for Chrome, Safari, Outlook and Gmail. There are even desktop apps for Windows and MacOS.

Features are similar to Producteev. They include task and subtask creation, task comments, task assignment, and task due date and priority setting. You can also label tasks and set up notifications with Todoist. File attachments are also supported.

To ensure your collaborations don’t get out of hand, you can filter tasks based on due dates, priorities, individual and labels you assign to them. Todoist also offers quick project reporting capabilities to track productivity.

In some ways, Todoist does fall short of Productive Pro. A Todoist Business plan only lets you run up to 200 active projects and assign up to 50 people per project, whereas Productive is unlimited on both counts. However, most users aren’t likely to ever touch those thresholds.

Todoist Business is priced per year per user at $28.99. That works out to a monthly cost of $2.42 per user, cheaper than ToDo Cloud. In order to surpass Producteev Pro’s $99.99 monthly cost for unlimited users, you’d need 41 Todoist accounts. Not bad.


Using the cloud to empower project management makes way too much sense. That’s probably why there are dozens or perhaps even hundreds of great tools out there. When it comes to isolating the best of the best, Producteev Pro is certainly up there — especially for businesses.

Whether or not it outdoes other popular favorites like those mentioned in this review is almost always a matter of budget and needs. Hopefully, we’ve helped you along the path to figuring out the best tool for you. As always, thanks for reading!