Cloud task management tools allow you to keep track of actions that you need to take, even if these actions involve people who are not physically near you. Many such tools have been around since the last few years, some of them are simple to-do list apps whereas some tools offer a much bigger set of features. One such tool is Evernote, which is extremely popular for keeping yourself organized. In this roundup, we will take a look at five different Evernote Alternatives, cloud task management tools which are comparable to Evernote.
CLOUD TASK MANAGEMENT SOLUTIONS
Evernote Alternativesfor Cloud Task Management
April, 06 2017
Cloud Task Management Explained
People need to keep a track of what they need to do no matter where they are. They could be at home, work or even in school. It is easy to forget things when there are so many distractions in our lives. Hence, it makes sense to be able to manage tasks from a centralized location in the cloud.
Cloud task management solutions such as Evernote are made to handle tasks and more, using a single interface. Tasks can be organized easily and they will be synced between the different devices that you have. This improves satisfaction and productivity simultaneously.
What is Evernote?
Evernote is one of the most popular cloud task management solutions. You can use it to make notes, sync them across devices and even be able to search for them. This is very useful because when we make quick notes, the information contained in them is not always well-structured.
It is very helpful to use such tools in combination with cloud project management platforms. We discussed a few such platforms in the form of Trello Alternatives. Here, we will compare Evernote with five competing services: OneNote, Flow, Hitask, Centrallo and MeisterTask.
Why do we choose Evernote Premium plan for price comparison?
Evernote’s Premium plan offers many more features than the Basic (free) and Plus plans. It is the only plan that includes live chat support as well as advanced features such as PDF text search and annotation, scanning of business cards, etc. You can even maintain a history of your notes with this plan. Such features make the Premium plan the best Evernote plan for SMBs. This is why we chose to set it as a benchmark for Evernote alternatives’ closest analog plans.
Evernote Alternatives Reviewed
Convenient text search inside PDFs and Office documents.
You can easily lock any note or task in mobile apps with passwords.
10 GB of new uploads per month per user in Evernote Premium Plan.
Evernote Premium plan
Take handwritten notes using the stylus and digitize them later for your convenience.
Integration with ecosystem of cloud Microsoft Office applications.
Special features such as ‘Class notebook’ for educational use.
Office 365 Personal
Add subscribers to tasks to notify them about updates.
‘Focus mode’ which reduces distracting notifications for a set period of time.
Plenty of integrations with services such as Dropbox, Google Drive, etc.
Flow Minimum plan
Track the time spent on tasks using timers.
Add new task by sending email to Hitask account.
Work offline when necessary. When you go online, changes will be synced.
Team Business Plan
Unlimited lists with support for hierarchy (nested lists).
15 GB of storage compared to 1 GB in the free plan.
Unlimited notes and attachment size (both are limited in the free plan).
Very good integration with MindMeister, a mind-mapping app for brainstorming.
You can set task relationships and dependencies.
Two-factor authentication for secured login (excl. free plan).
Evernote vs OneNote
OneNote is an extremely popular note-taking app like Evernote. The big difference is that OneNote is typically used as a component app of the Microsoft Office productivity suite rather than as a standalone app like Evernote. But since many organizations do not allow use of third-party apps in their workflows, they are more likely to favor OneNote rather than a consumer-oriented app such as Evernote.
Microsoft knows very well that Evernote is a popular competitor to OneNote, that is why it has developed a free importer tool (currently in preview and in the English language only) for importing Evernote data to OneNote easily. This tool runs on Windows and Mac OS too.
One of the most stand-out features in case of OneNote is the free-form ability to use handwritten/stylus input to make notes. In addition, Evernote’s Premium plan allows 10 GB of new uploads per month whereas OneNote allows unlimited uploads per month.
Pricing is surprisingly almost identical when looked at purely in terms of numbers. Both Evernote’s Premium plan and Office 365 Personal (which includes OneNote) cost $69.99 per year. So a choice between the two boils down to what exactly do you want for your cloud task management needs.
Evernote vs Flow
Flow is a lesser known competitor to Evernote. It offers a no-frills approach to cloud task management. The best part in case of Flow is that you can go for a 15-day free trial irrespective of how large your team is. Flow can also be used as a project management solution because it offers plenty of tools to manage different stages of a project.
A lot of features offered in case of Evernote are meant for individual use, whereas Flow is meant more for team usage. So it offers plenty of collaboration features such as dashboards, private projects, etc.
A big disadvantage of Flow is that live chat support is not available. You will have to depend on email-based support. On the other hand, Evernote’s Premium plan offers support by both email and live chat.
Unlike Evernote, Flow features a flatter pricing model. The cost that you will have to pay will depend on the number of users rather than the specific feature set offered or desired. Flow is also expensive, because even if you use it alone, you will still have to pay $17 per month under annual billing (which becomes $19 per month if you go for monthly billing), compared to paying $69.99 for one whole year of Evernote’s Premium plan.
Evernote vs Hitask
Hitask offers a good cloud task management solution but lags a lot behind Evernote in terms of popularity. Like Flow, you can go for a free trial here too, but only for the Team Business plan. The Personal plan has to be paid for in advance, it doesn’t have any free trial.
Hitask cannot be recommended for those who need to store lots of data. Irrespective of whether you take the Personal plan or Team Business plan, you get just 1.0 GB of file storage per user. Evernote’s Premium plan allows you 10 GB of new uploads per month. If you want unlimited storage in Hitask, you will have to go for their Enterprise plan, which involves custom pricing and requires a minimum of 50 users.
In terms of support, both Evernote’s Premium plan and Hitask’s Team Business plan offer online and email-based support. If you go for Hitask’s Enterprise plan, you even get phone-based support.
Coming to the pricing, Hitask’s Team Business plan costs $4.98 per month, and if you go for an annual subscription, you get two months free. On the other hand, Evernote’s Premium plan is marginally expensive at $69.99 per year.
Evernote vs Centrallo
Centrallo too understands that many people already use Evernote for their cloud task management needs. So like OneNote, Centrallo has a free importer tool for Evernote users. To fight this competition, Centrallo offers many features which are not found in Evernote.
For example, calendar sync is offered under Centrallo but not Evernote. The same applies to some other features like location-based reminders, etc. However, there are also certain common features, such as checklists and notebooks. Currently they even have an offer where you can get 90 days of Centrallo Premium for free after entering a promo code at the time of signing up.
In terms of pricing, Centrallo probably has the most simplified model of all competitors. There are just 2 plans: Free and Premium. In fact, even the Free plan comes with support for unlimited lists. However, unlike Evernote, Centrallo is still developing desktop apps for Windows and Mac systems. It just has mobile apps for iOS and Android at present.
But on the other hand, Centrallo’s Premium plan is a little cheaper at $44.99 per year ($4.99 per month if going for monthly billing) compared to Evernote Premium’s price of $69.99 per year.
Evernote vs MeisterTask
MeisterTask has a beautiful interface for cloud-based task management. Although all of its plans offer unlimited storage, including the Basic (free) plan, the attachment size has to be limited to 250 MB in case of the Pro plan. If you want to store attachments of an unlimited size, you will have to go for their Business plan, whose pricing is not disclosed yet.
Just like Evernote, MeisterTask also has support for checklists and embedding rich content in notes. All 3 plans of MeisterTask allow you to import existing data from cloud project management tools such as Asana and Trello.
Like Flow, MeisterTask too makes you dependent on email-based support, unlike Evernote’s Premium plan which offers both email and live chat-based support. MeisterTask’s Basic plan does not offer priority support, whereas the Pro plan offers priority support in a 12/7 manner. If you want 24/7 priority support, you need to go for their Business plan.
MeisterTask’s Pro plan can get a little expensive at $7.50 per month, which is billed every 12 months. In comparison, Evernote Premium turns out to be cheaper at $69.99 per year.
When companies both large and small such as Microsoft and Centrallo offer free importer tools for Evernote users, you can understand how dominant Evernote is for cloud task management. Flow can be expensive for some users, whereas those who need to store lots of data should avoid Hitask.